Guidance & Regulations


Entries

  1. Only complete entries received by the closing deadline can be guaranteed to be processed. Entries are complete when all necessary information and payment have been received.
  2. Age: The operative date for reckoning the age of the performer is the last day of February preceding the Festival, i.e. 28th February 2018.
  3. Amateur status: All entrants, other than conductors, must be amateurs.
  4. Multiple entries: A performer may enter more than one class, unless the syllabus states otherwise. In ordinary solo classes
    • offering any one instrument, a performer can only enter a maximum of two classes, which must be in adjacent age groups or grade levels.
    • offering more than one instrument, a performer can enter on all available instruments in that class.
    • Applicants: All entries must be submitted by an adult (i.e. someone over the age of 16) whether performer, teacher, parent or guardian. This is the “Applicant”. Each Applicant should give one contact only for all correspondence, and this must include a telephone number and an email address. Ballot slips will be sent to that email address.
  5. Performance times: Ballot slips with class dates, times and venues will be issued in early May. Applicants are asked to check them carefully and advise the Secretary promptly of any mistakes.
  6. Refunds: Entry monies cannot normally be refunded.

 

Own choice classes

For 2018 there are a number of changes to own choice options and requirements: please read the syllabus carefully to check what information and paperwork is required at time of entry, and on the day of performance. Unfortunately, entries which are not complete cannot be processed without all the necessary titles/copies.

  1. Programme details for Competitive classes:

Full particulars of each Own Choice must be given the entry, unless otherwise stated in the syllabus. Exceptions include solo classes up to Grade 4 or primary age. The details required are:

    1. Title of the work
    2. Where applicable a note of movements, chapter, or other boundaries of an extract
    3. Composer/author
    4. Duration of programme
    5. Details of any key change, if different from original
  1. Programme details for Non-Competitive classes:

Applicants may not require to give details of titles at time of entry, other than in new Adult Only classes.

  1. All classes, on the day of the performance

Copies of own choice pieces must be provided on the day of the performance for the adjudicator

  • Such copy must be in the same edition and key as that used by the performer.
  • The name of the performer and class should be shown on the copy, and the work to be performed clearly identified.
  1. Ensembles should submit a score of the chosen piece.
  1. All photocopies so provided will be retained by the Festival after the performance and destroyed.
  2. Choices: Performers may not select a piece which they have performed at a preceding Aberdeen Music Festival or which they are performing in another class at the current Festival. The choice may be a set piece for another class, provided that the competitor is not taking part in that class.
  3. Time limits: The duration of each Own Choice piece must be stated on the entry form to enable the timetable to be prepared accurately. Performers should ensure that the Own Choice piece(s) do not exceed the time limit prescribed for the class. See “Performing” below.
  4. Repertoire classes: Entrants should perform at least two contrasting pieces by different composers.
  5. Change of programme: when titles are required with entry only. There may occasionally be circumstances which make changing the stated Own Choice piece unavoidable. When this arises, a piece of similar duration may be substituted if this is advised to the Festival Secretary before the final draft of the programme is completed. Where a change occurs after the programme goes to print the entrant is still welcome to perform and receive an adjudication but the performance will be treated as non-competitive.
  6. Use of Official Accompanist: Where the Official Accompanist is required a printed copy of the full piano accompaniment must be submitted by 23rd March 2018 to ANESMFA, c/o 17 Kingswood Gardens, Kingswells, AB15 8PE. Music should be clearly labelled with the name of entrant and class number. These copies are forwarded to the accompanists to enable them to prepare for the performance. Originals must be provided for the accompanist on the day. See also below under Performing.

 

Performing

  1. The Association engages the services of Official Accompanist(s) for the purposes of accompanying set pieces, and own choice pieces up to and including grade 7 level. Performers should confirm their need of the Official Accompanist with their entry and should advise the Secretary if there is any change to their requirements. They are free to bring their own accompanist.
  • Classes for grade 4 & below, no titles or music required with entry
  • Classes for grade 5 & above, titles are required with entry, and music for accompanist if own choice not taken from a set book.
  1. Accompaniment: All set piece music with an accompaniment should be performed with that accompaniment, unless otherwise stated.
  1. Pre-recorded accompaniments are not acceptable.
  2. Transposition: Where required a transposed copy for the accompanist should be sent to ANESMFA, c/o 17 Kingswood Gardens, Kingswells, AB15 8PE.
  3. Own choice exceptions: The Official Accompanist will not be provided for the following classes, and performers must arrange to bring their own accompanist:
    • Open classes
    • Non-competitive classes Grade 5 and above
    • Any performances in the Challenge Recital
    • Adult only classes

Please contact the Secretary promptly if help with finding an accompanist is required.

  1. Time limits: Performers must observe set time limits. They should be aware that if they overrun, the adjudicator may stop the performance at the end of the allotted time. At grade 5 level and above, the performing time will be deemed to begin as soon as the competitor arrives on stage.
  1. Exceeding time limits: Should the time limit stated in the syllabus be exceeded the performer will still receive an adjudication but the performance will be treated as being non-competitive.
  2. Repeats: Unless specified, no repeats should be played, other than Da Capos.
  3. Substituting performers: In ensemble or group performances, substitutes can be made if a performer has to withdraw.
  4. Late arrivals: Where an entrant is unable to attend at their balloted time, they may be allowed to perform competitively if they arrive before the class ends and the adjudication begins.
  5. Timetables: Applicants are reminded that ballot times are estimates and due to either delays or withdrawals, classes may not start at the planned time. Consequently, performers are advised to arrive at least ten minutes before the start of their class.
  6. Photocopies: Performers are reminded that it is illegal to copy works which are copyright, without the written permission of the copyright holder. See “Copyright” below. The use of photocopies to avoid awkward page turns is permitted. All photocopies provided for the use of the adjudicator/accompanist will be retained by the Festival and destroyed after the performance.

Adjudication and awards

  1. Eligibility: Trophies and other prizes will not normally be given to entrants who do not achieve a Very Good or Outstanding grade on their performance.
  2. Challenge Recital: Performers in certain Open classes may be eligible for inclusion in the final Challenge recital, so long as they receive an award of Outstanding or Very Good for their performance. Eligibility is at the discretion of the adjudicators and successful performers will be notified on Thursday morning. Winning an Open class does not automatically qualify a performer for inclusion in the final competition which will usually be restricted to a maximum of 8 performers.
  3. Time limits: Performers in Open Piano classes or Violin Open Repertoire class should be aware that if they are selected to play in the Challenge Recital, they must restrict their programme to the set time limit for this competition, i.e. to 10 minutes.
  4. Election for Non-competitive basis: Performers may take part in any competitive class on a non competitive basis and receive an adjudication.

 

Legal requirements

Copyright

Performers are responsible for ensuring that they do not infringe copyright law. This affects works by living composers, by those who have died within the last 70 years, or from an edition published less than 25 years ago. For all such works, both the performer(s) and accompanist must use a printed copy for their performance.

Where copies of chosen works are required for the adjudicator, these should be a printed copy, not a photocopy, unless the copyright-holder is a member of the Music Publishers Association. If this applies, a photocopy may be supplied, and this will be destroyed by the Festival after use. Works in the public domain should have the name of any arranger supplied, and again, performers should check for compliance.

 

Recording

The use of recording equipment and cameras of any kind, (including those in mobile phones, I-pads, tablets, etc.) is not permitted in any Festival venue. This is because of copyright and other legal restrictions, but also to avoid disturbing both performers and other audience members. Festival volunteers may ask any person not complying to leave the venue.

The Festival Association does reserve the right to authorise recordings during the Festival, the copyright of which performances so recorded shall be the property of the Association. Private photographs taken after Festival performances may be possible, but guidance should be taken from the Stewards at the venue.

Safeguarding

It is the policy of the Festival Association to inform and involve parents, guardians, carers, teachers and volunteers to ensure the smooth running of the Festival in partnership, to create as far as is reasonably practicable, an environment in which everyone feels safe, comfortable and respected.

Responsibility for the supervision of children and vulnerable adults attending the Festival in any capacity lies with parents/guardians/carers who should ensure that those under their charge are accompanied and supervised by responsible adults acting on their behalf at all times.

General Data Protection Regulations

The Festival Association is in the process of updating its privacy policy in order to comply with GDPRs. This will be published on the Association website.